Sample Letter for Explanation as to Tardiness of Corporation Formation A Notice to Explain Due to Tardiness is a formal document issued by an employer to an employee to request an explanation for frequent or excessive lateness in the workplace. It serves as an official warning and provides the employee with an opportunity to clarify the reasons behind their tardiness. This document aims to address the issue promptly and ensure that the employee understands the importance of punctuality. A sample Notice to Explain Due to Tardiness typically includes the following elements: 1. Heading: The notice should be labeled with the company's name, address, and contact information. It should also include the employee's details such as name, position, and employee ID. 2. Introduction: The notice begins with a formal greeting and introduces the purpose of the document. It explains that the notice is being issued due to the employee's consistent tardiness and emphasizes the significance of timeliness in the workplace. 3. Statement of Issue: This section outlines the specific dates and times of the instances when the employee was late. Each instance should be clearly documented along with details such as the duration of lateness. 4. Explanation Request: The document requests the employee to provide a detailed explanation for each tardy instance, including the reasons behind their lateness. The employee should be encouraged to provide any supporting documents or evidence to validate their explanation. 5. Consequences: The notice should outline the potential consequences of continued tardiness, which may include disciplinary action, such as a written warning or even termination. This serves as a reminder to the employee of the seriousness of the matter while also highlighting the chance to rectify the situation. 6. Timeframe and Submission: A deadline for the employee's response should be set, typically within a specific number of business days. The notice should provide instructions on how and to whom the explanation should be submitted, ensuring it reaches the appropriate supervisor or HR representative. 7. Acknowledgment: The employee should be required to acknowledge receipt of the notice by signing and dating it. This signature confirms that they have received and understood the contents of the notice. Different types of Notice to Explain Due to Tardiness samples may vary in formatting or specific guidelines depending on the company's policies and practices. However, the main objective of these notices remains consistent, which is to address instances of tardiness, provide a chance for explanation, and establish accountability in the workplace.
A Notice to Explain Due to Tardiness is a formal document issued by an employer to an employee to request an explanation for frequent or excessive lateness in the workplace. It serves as an official warning and provides the employee with an opportunity to clarify the reasons behind their tardiness. This document aims to address the issue promptly and ensure that the employee understands the importance of punctuality. A sample Notice to Explain Due to Tardiness typically includes the following elements: 1. Heading: The notice should be labeled with the company's name, address, and contact information. It should also include the employee's details such as name, position, and employee ID. 2. Introduction: The notice begins with a formal greeting and introduces the purpose of the document. It explains that the notice is being issued due to the employee's consistent tardiness and emphasizes the significance of timeliness in the workplace. 3. Statement of Issue: This section outlines the specific dates and times of the instances when the employee was late. Each instance should be clearly documented along with details such as the duration of lateness. 4. Explanation Request: The document requests the employee to provide a detailed explanation for each tardy instance, including the reasons behind their lateness. The employee should be encouraged to provide any supporting documents or evidence to validate their explanation. 5. Consequences: The notice should outline the potential consequences of continued tardiness, which may include disciplinary action, such as a written warning or even termination. This serves as a reminder to the employee of the seriousness of the matter while also highlighting the chance to rectify the situation. 6. Timeframe and Submission: A deadline for the employee's response should be set, typically within a specific number of business days. The notice should provide instructions on how and to whom the explanation should be submitted, ensuring it reaches the appropriate supervisor or HR representative. 7. Acknowledgment: The employee should be required to acknowledge receipt of the notice by signing and dating it. This signature confirms that they have received and understood the contents of the notice. Different types of Notice to Explain Due to Tardiness samples may vary in formatting or specific guidelines depending on the company's policies and practices. However, the main objective of these notices remains consistent, which is to address instances of tardiness, provide a chance for explanation, and establish accountability in the workplace.
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